Recommendation letter for a Volunteer | How to write one

Student volunteer recommendation letter
Involved pupils. Smiling young pupils feeling extremely cheerful and involved in cleaning up the forest and volunteering

volunteer recommendation letter: After our article on how to become a volunteer we believe its not just enough to volunteer for a mission but also how you can apply the lesson and experince gathered into career?

Thus, one way to achieve this, is to recieve a good Letter of Recommendation as a student volunteer.

A student volunteer’s accomplishments and abilities obtained via volunteering are highlighted in a Letter of Recommendation for a Student Volunteer.

It can benefit a volunteer seeking work, especially if they are young and don’t have a lot of work experience on their résumé.

It can also come in handy when a volunteer is applying for an internship, a school or program, or another volunteer opportunity.

This is also a very practical kind of volunteer gratitude that conveys your appreciation for their efforts.

In this article, you will learn about how to write a top-notch letter of recommendation for a student volunteer including the best tips and how to do that.

Read on!

What is letter of Recommendation?

A letter of recommendation is a document that emphasizes a person’s personal attributes and works ethic in order to help them with their application. It may be used by the student to aid their entry into an academic program or a career.

Often, the letter is written by someone who has spent time with them in an academic or professional situation. It presents a reference’s account of an applicant’s qualifications, including abilities, strengths, objectives, and accomplishments, to colleges or companies.

Looking at it from a broader view, let’s start by talking about volunteer reference letters.

What is a volunteer reference letter?

A volunteer reference letter is a letter mainly used by a person who has been active in one or more volunteering work like charitable work.

The letter reveals if a person has worked or is working for any volunteering organization.

Though this type of letter has been in existence for years, many people still do not know about it.

But currently, these types of reference letters are most used by applicants to show their personal qualities and insight into their personality and character.

Moreso, students applying for financial aids such as scholarships and loans use reference letters.

Why Volunteer Reference Letter?

The main purpose of this letter is to highlight the candidate’s qualities by describing their participation and achievements during their volunteer work; these qualities are evaluated by the employers or members of the university the person is applying for, to demonstrate that their objectives or capacities are aligned with the institution’s desired profile.

This trend of volunteer reference letters is very new; as people become more aware of their social surroundings, they are spending more time doing charitable work, either to improve their chances of getting a good job or institute.

Tips to Writing a volunteer recommendation letter

It’s vital to remember that being asked to write a letter of recommendation for someone is both a privilege and a huge responsibility.

Only agree to write this type of letter if you are serious about following through on your pledge and can actually provide a positive reference for the person. The following are some important pointers to remember:

  • Check with the person who requested the letter to see if there are any specific instructions for what should be included in the letter and how it should be submitted.
  • Check with the nonprofit organization’s policies to see if writing such a letter on behalf of a volunteer is permitted.
  • Before you begin writing, make sure you understand the letter’s purpose so you can change the angle correctly. A scholarship recommendation letter, for example, might be different from a general character reference or a business reference.
  • Follow a proper business letter format regardless of the purpose.
  • Make it clear that your interaction with the person was limited to his or her volunteer job.
  • Indicate whether you are a paid employee of the organization or a volunteer.
  • Describe the duties that the person performed that you are familiar with.
  • Make a list of good abilities and/or attributes that you noticed the person displaying.
  • Make sure to include your phone number and email address at the end of the letter.
  • Proofread the letter thoroughly to ensure that it is accurate and free of grammatical errors.

Types of Volunteering Reference Letter?

There are different types of volunteer Reference letters conventionally recognized. Each letter has its own subject line and format required. Some of them include:

  • Students Volunteer Reference Letter
  • Teaching Volunteer Reference Letter
  • Request Volunteer Reference Letter
  • College Volunteer Reference Letter
  • Appreciation Volunteer Reference Letter

#1. Teaching Volunteer Reference Letter

This letter emphasizes the importance of conducting a criminal background check. It is meant for a person who is a possible candidate’s reference and must thus supply pertinent information about this potential candidate.

#2. Request Volunteer Reference Letter

This letter confirms that a specific individual has applied as a volunteer for a certain organization and provided the name of a reference. It poses a specific inquiry to this individual and can serve as a good model for a volunteer support manager.

#3. College Volunteer Reference Letter

This letter is addressed to a selection committee that is proposing a candidate for a certain program. It emphasizes a person’s skills and abilities, as well as the fact that this person may be a suitable fit for a specific program. It may be a wonderful example for an assistant professor who is looking for flawless content.

#4. Appreciation Volunteer Reference Letter

This letter expresses gratitude to a specific individual and emphasizes their significance to a specific congregation. It recognizes and values a person’s work and effort for the church.

Student volunteer recommendation letter

Student volunteer recommendation letter

This is the most common volunteer recommendation letter in the world. This letter focuses on the attributes of a person who worked as an inside sales representative for a period of time.

The letter demonstrates how that person was able to manage and complete their tasks at that time.

It demonstrates the responsibilities that a person was able to complete during their term. It’s ideal for someone who wants to propose someone for a specific position.

Note, when preparing a volunteer reference letter for student, the document should be 300-400 words in length and objectively describe your character, accomplishments, and abilities.

A “letter of recommendation” is frequently given to you directly by the referee, and you can preserve it for future reference.

How to write a letter of recommendation for a student Volunteer     

The following are step-to-step guide on how you can write a recommendation letter for a student:

#1.    Get the student’s academic Detail

To begin, request a list of your student’s academic accomplishments, extracurricular activities, and GPA.

Inquire about the program, university, or career they’re applying for as well.

This information will assist you in customizing the letter to the program or position they are looking for.

Your goal is to be a champion for your student, supporting and highlighting their achievements.

Request a copy of your student’s resume if they are seeking for a job so you can learn more about their professional or academic experience.

You can also ask for a copy of the work description to see how the student can succeed in the position.

#2. Address the letter with its format

Correctly addressing your letter ensures that it reaches the intended recipient and even makes the recommendation appear more personalized to the reader.

Inquire with the student about the person to whom the letter should be written, as well as their position in the application process.

You can write to a recruiting manager, department head, admissions counselor, or program director in your letter.

If your kid does not have a specific person to whom you should address the letter, you can send it to the human resources department of a corporation or the admissions office of a college.

Keep the letter general if your kid is applying to multiple universities or companies, but attempt to highlight their relevant qualities.

Your kid, for example, may be applying to many technical schools in order to pursue a career as a software developer.

With this information, you can concentrate on the student’s computer science achievements and provide an example of one of the student’s successful projects or science prizes.

#3. Please introduce yourself and your credentials.

Your credibility as the student’s teacher provides a valuable opinion about the candidate to an admissions board or job.

Begin your letter by stating who you are and how you are qualified to speak on behalf of the student. Include your employment title, as well as the subject or course that you taught the student.

You might also mention your role as the coordinator of a club or extracurricular activity in which the student participated, especially if you’ve never had them in class before.

You may have directed theatre club, but the student was never in your English class.

#4. Include information about your relationship with the student on a professional level.

Continue your introduction by describing how long and in what capacity you’ve known the student.

This item can be a direct extension of your work title, indicating your position in the academic path of the student.

You can also talk about your first impressions of the student and how you’ve seen them grow into the well-rounded individual they are now.

Consider expressing your impressions of the student in terms of how they shocked or pleased you in class, on assignments, and in other academic situations.

#5. Use examples to highlight the student’s qualifications.

Many universities and businesses are on the lookout for candidates who can help them grow and improve.

A hiring manager can be interested in learning how the student might help the company expand and contribute positively to the culture.

The admissions counselor may want to know if a student is likely to join clubs and groups, participate in extracurricular activities, and help their peers.

Consider who will be reading your letter of reference and give details and examples of how the student will benefit the university or company.

#6. Wrap up your letter.

End your letter by restating your support for the student’s qualifications and offering to stay available if the reader has any more questions about your recommendation or experience with the student.

Include a few ways for people to get in touch with you, such as a phone number where you can be reached and an email address.

This final step can demonstrate to the firm or university that you are confident in the student’s talents and completely support them for the program or role, which may influence their choice to hire them.

Can I write my own recommendation Letter?

To begin, understand that creating your own letter of reference is an acceptable, even frequent practice, and that it does not imply that your recommender is too busy or uninterested in advocating for you. They replied affirmatively, indicating that they are on board!

Killer samples Letter of recommendation for a student volunteer

Let’s take a look at some examples of a student volunteer letter of recommendation applying for either a job or a university.

Sample of a letter of recommendation for student volunteer applying for admission:

Dear Mr. John,

I’m Benjamin Rice, and I have had the opportunity to worked Tommy Westend institute. I’m head of the Science department and had Jerry in my class for the past 3 years. In addition to her drive for academic excellence, I’ve also coached him on the soccer team for the past 3 years where he embodied the essence of humility and sportsmanship. Therefore, I highly recommend Jerry for acceptance into the Accelerated Business Program at South Vermont University this academic session.

Jerry has always demonstrated ambition and maturity on the green and in the classroom. He is genuinely interested in developing his skills and challenging his abilities as well as being a great role model for his peers.

I believe a great athlete is someone who shows positivity even when they lose, and that is exactly how I can describe Jerry. This is why I chose him to be the captain of the Tommy Westend institute soccer team.

I believe South Vermont University will benefit from Rachel’s ambitious nature, friendly attitude and affinity to lead others. These attributes and so much more will make Rachel the right candidate for the Accelerated Business Program at SVU.

I’d be happy to discuss more of Jerry’s exceptional behavior and personality in the classroom. You can reach me by phone at 657-987-0023 or by email at

Sincerest regards
Benjamin Rice
Science Teacher at Tommy Westend Institute

A letter of recommendation for a student applying for a job

Dear Mr. Emmanuel,

My name is Poma Lacy, and I teach English at Saratoga High School for grades 9 and 12. I have taught and worked in several organizations with Merlin Parker for the past 5 years at the High School. I’m always impressed by his ability to lead and mentor his peers. He exemplifies humility and maturity in the classroom and during extracurricular activities. I therefore highly recommend Merlin as your Human Resources Manager.

In addition to his passion to lead, Merlin has demonstrated an ability to support his classmates in my Honors English class.

I highly recommend Merlin as your Human Resources Manager. He is an invaluable resource to this school, and I know he will make an incredible colleague.

Please let me know if you would like to discuss Merlin’s character and attributes further. You can reach me by phone at 756-432-1198 or by email at

Poma Lacy

English teacher are Saratoga High School


The main point of this letter is to highlight the candidate’s qualities by describing their participation and accomplishments during their volunteering;

These qualities are assessed by employers or members of the college to which the person is applying to show that their goals or skills are in line with the desired profile of the institution.

This trend in volunteer reference letters is relatively new; As people become more and more aware of their social environment and therefore spend more time on community service in order to increase their chances of getting a good position in a desirable job or institute.

Frequently Asked Question on Volunteer Recommendation Letter

How do you write a volunteer reference letter?

Highlight specific strengths and personalize the letter to the volunteer and their accomplishments. Describe the actions they took that made a difference and the specific skills and qualities they possess. Include short but detailed examples that demonstrate their skills and accomplishments

How do I get a volunteer reference?

Ideally, a reference is someone you know in a supervisory role, including a former employer, volunteer coordinator, teacher, teacher, owner, social worker, or coach. If this is not possible, you can also provide friendly references for a volunteer position

What do you write in a volunteer letter?

The body of your letter should include:

  1. Education: List your degrees, majors and the names of the institutions you have attended. …
  2. Experience: Focus on summarizing any professional experience that is relevant to the position. …
  3. Skills: Finally, you should mention any specific skills that are relevant to the position.

Who should I use as a reference?

Who To Use As A Reference? 5 References That Should Be on Your List to Land the Job

  • Former Employer as a professional reference. A previous employer can provide the best insight into your work ethic
  • Colleague
  • Teacher
  • Advisor.
  • Supervisor.

What should a reference list include?

What to Include on a Reference List

  • Include the reference’s full contact information. List their full name, title, and company in addition to their street address, phone, and email
  • Include your contact information
  • Add a title to the page
  • Be consistent with your formatting
  • Check for accuracy

How do you write a volunteer email?

When writing a cover letter for a volunteer position, mention your work or volunteering experience, if applicable. Keep your cover letter professional like you were applying for a paid job. Use this time to sell yourself to the organization.a Reference List


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